About Qevlar AI

Qevlar is B2B SaaS startup that strives to massively increase the productivity of cybersecurity teams. We develop AI Cybersecurity Analysts that augment Security Operations Centers (SOCs). Since our creation 2 years ago, we have:

• Raised €14 million in seed funding led by EQT Ventures and Forgepoint Capital
• Been incubated both by Microsoft (genAI studio) and Meta (AI program)
• Deployed our solution to Global 500 companies and leading MSSPs in EMEA and NA (Equans, Nomios, Globalconnect, Almond)

We're now looking for our first full-time (CDI) Office Manager to help us structure, support, and elevate our fast-growing team in Paris.

What you will do

• Coordinate travel logistics for the team, including booking flights, trains, and hotels
• Continuously improve the onboarding process: prepare contracts and send for signatures, collect key documents, and set up tools, accesses, and equipment
• Manage payroll using Malibou, including salaries, expense reports, and travel reimbursements
• Review and challenge existing tools, service providers, and contracts (insurance, software, etc.)
• Handle invoicing, payment tracking, reminders, and bank reconciliation using Pennylane and Qonto
• Oversee facility management, including office moves, furniture, and workspace setup
• Work closely with our accountant to ensure smooth financial operations
• Manage compliance with médecine du travail requirements
• Organize internal events, team-building activities, offsites, and other moments that support team happiness

Who you are

• 2y+ experience in office management, administration, or operations
• Fluent in French and English
• Already processed invoices and worked with an accountant
• Has handled expense reports, travel reimbursements, and payrolls using a tool (e.g. Malibou, Payfit)
• Understands what information needs to go into employment contracts (e.g. diplomas, start dates)
• Familiar with onboarding processes, including médecine du travail
• Comfortable using Pennylane, Qonto, and basic HR/admin tools
• Naturally structured and attentive: anticipates problems, brings order, and creates a smooth, welcoming environment for the team

Why join Qevlar AI 

• A kind, passionate, and ambitious team that’s grown from 15 to 35 people in 6 months.. and still growing!
• A key role: you'll be the very first full-time Office Manager, with the chance to shape how we run and scale our operations
• Real ownership from day one: your ideas and structure will directly shape the team's day-to-day
• A culture that values initiative, ownership, getting things done, and feedback